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ED - Office Manager (Full Time, Day shift)

NCPS-PROFESSIONAL SERVICES Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus Miami, Florida Requisition ID 26432


Job Summary

Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.

Job Specific Duties

  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. 
  • Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly. 
  • Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.
  • Evaluates situations searching for ways of improving methods and making them more time and cost efficient.
  • Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff. 
  • Maintains and updates department policies and procedures with Leader’s approval. 
  • Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested. 
  • Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS. 
  • Provides supervision to the operation and ensures the department is properly staffed. 
  • Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring.Ensures attendance related practices comply with Hospital policies. 


Minimum Job Requirements

  • 4-7 years Clerical office experience

Knowledge, Skills, and Abilities

  • High school education or equivalent preferred.
  • Prior Office Manager experience preferred.
  • Supervisory experience preferred.
  • Decision making and time management skills.
  • Excellent verbal and written communication skills.
  • Human relations and team building skills.
  • Able to handle multiple assignments, set priorities, and meet deadlines.
  • Ability to represent department/function in a professional, courteous, and efficient manner.
  • Ability to follow complex written or verbal instructions to solve complex problems.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Job :


Primary Location :

Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

Department :


Job Status

:Full Time

Joining a new organization can be daunting or overwhelming. But at Nicklaus, your colleagues make you feel welcomed. They taught me to celebrate our accomplishments and band together during challenging times. This is not easy to find in healthcare these days, so I’m grateful to have found an amazing place to work with people and leadership who have my well-being in mind.

Lova Renee Brunson Manager Accreditation & Regulatory

Collaboration leads to success.

Alone we can do so little; together we can do so much. Working together, we find solutions and methods we would never find alone, and at Nicklaus Children’s, we have fun doing it.

Responsibility drives us.

We all take responsibility here – for the children, their families, our work and each other. We meet our responsibilities head on and motivate each other to succeed.

Empower yourself, help others.

Nicklaus Children’s encourages team members to believe in their ability to affect positive change in the world through everything they do with us.

Advocate for the right way.

Advocate for children. Advocate for families. Advocate for yourself. But most of all, advocate for getting the job done right and you will find nothing but success and support in your career here.

Transformation is growth.

At Nicklaus Children’s, change is not to be feared. When you work here, you are always working with the most advanced tools and procedures available.

Empathy is everything.

We expect our team members to have empathy for the patients and families they treat, and in turn, we have empathy for them. We take care of everyone in the Nicklaus Children’s family with competitive benefits and our supportive culture.

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