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Physician Admin Assistant (Full Time, Day Shift)

NCPS-NEUROLOGY Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus Miami, Florida Requisition ID 24083



Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.


Job Specific Duties

  • Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed. 
  • Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships. 
  • Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours. 
  • Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included. 
  • Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs. 
  • Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
  • Prepares medical reports and/or documents for Leader's or Physician's approval. 
  • Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc. 
  • Acts as liaison between employees, agencies, and other physician practices. 
  • Orders medical and office supplies. Responsible for equipment and repairs. 
  • Processes all travel applications and makes travel arrangements including hotel reservations. 
  • Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries. 
  • Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories. 





Minimum Job Requirements

  • 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

  • High school education or equivalent preferred.
  • 2 years of administrative experience and/or physician office experience preferred.
  • Bilingual: English/Spanish highly preferred.
  • Knowledge of grammar, punctuation, spelling, and business related writing skills.
  • Knowledge of medical terminology.
  • Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
  • Able to organize and compose general business communication for review and signature.
  • Ability to represent department/function in a professional, courteous, and efficient manner

Job :


Primary Location :

Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

Department :


Job Status

:Full Time

Joining a new organization can be daunting or overwhelming. But at Nicklaus, your colleagues make you feel welcomed. They taught me to celebrate our accomplishments and band together during challenging times. This is not easy to find in healthcare these days, so I’m grateful to have found an amazing place to work with people and leadership who have my well-being in mind.

Lova Renee Brunson Manager Accreditation & Regulatory

Collaboration leads to success.

Alone we can do so little; together we can do so much. Working together, we find solutions and methods we would never find alone, and at Nicklaus Children’s, we have fun doing it.

Responsibility drives us.

We all take responsibility here – for the children, their families, our work and each other. We meet our responsibilities head on and motivate each other to succeed.

Empower yourself, help others.

Nicklaus Children’s encourages team members to believe in their ability to affect positive change in the world through everything they do with us.

Advocate for the right way.

Advocate for children. Advocate for families. Advocate for yourself. But most of all, advocate for getting the job done right and you will find nothing but success and support in your career here.

Transformation is growth.

At Nicklaus Children’s, change is not to be feared. When you work here, you are always working with the most advanced tools and procedures available.

Empathy is everything.

We expect our team members to have empathy for the patients and families they treat, and in turn, we have empathy for them. We take care of everyone in the Nicklaus Children’s family with competitive benefits and our supportive culture.

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  • training top 125 2019 winner
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  • Leapfrog award

As champions for children, Nicklaus Children’s is committed to putting the health and safety of our patients, families, medical staff and employees first. With the increasing number of adults and children in our community experiencing illness from the coronavirus and its variants, our course of action is clear. Vaccination offers proven protection against severe COVID-19-related illness. All members of our team are required to be fully vaccinated against COVID-19. Accommodations are being made for those who have a medical reason where they cannot receive the vaccine or have a strongly held religious basis for not obtaining it.

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