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Physician Admin Asst Ortho (Full Time, Day Shift)

NCPS-ORTHOPEDICS & SUPPORT Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus Miami, Florida Requisition ID 24480


Job Summary

Assists Physician(s) and staff with daily coordination of patient care. Performs routine clerical tasks to keep Physicians, Health Practitioners, and office running smoothly. Effective liaison between patients, families, and physicians.

Job Specific Duties

  • Coordinate all scheduling & necessary documentation for OR cases, testing, and procedures. 
  • Reconcile documentation and billing for all patient appointments. 
  • Coordinates and documents patient scheduling for diagnostic procedures and therapy. 
  • Coordinates and oversees all patient communications with Physician(s) including pertinent messages and documents that need to be completed. Prioritize communications according to clinical risk. 
  • Coordinates meetings, appointments, and conferences for physicians and nursing staff.
  • Transcribe or compose letters, memoranda, scheduling forms, and medical notes per physician’s request. 
  • Coordinate and interact with therapists and vendors for various medical supplies and patient care. 
  • Prepare clinic charts and all documentation needed. 
  • Travel to offsite MCHS facilities with physician for clerical assistance. 
  • Scan all pertinent documentation into EMR within two business days of appointment.
  • Prepares clinical and other reports for Physician’s approval. 
  • Maintains a clean and orderly work area and patient rooms. 
  • Maintains all equipment in proper working condition/order. Ensures medical supplies and inventory are maintained. 
  • Obtains all necessary authorization & documentation for patient procedures. 
  • Floats, covers, and provides assistance to other staff when needed or requested. 
  • Provides support for physicians and physician extenders during clinic hours.


Minimum Job Requirements

  • 2-4 years Physician’s office experience
  • 2-4 years Coordinating care for patients

Knowledge, Skills, and Abilities

  • High school education or equivalent preferred.
  • Able to travel to multiple locations to assist with clinic.
  • Ability to communicate verbally and in writing.
  • Knowledge of grammar, punctuation, spelling, and professional writing skills.
  • Knowledge of office equipment including medical equipment.
  • Knowledge of computer application including Microsoft Word, Excel, PowerPoint, and Internet.
  • Excellent patient management and customer service skills.
  • Interpersonal skills.

Job :


Primary Location :

Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

Department :


Job Status

:Full Time

Joining a new organization can be daunting or overwhelming. But at Nicklaus, your colleagues make you feel welcomed. They taught me to celebrate our accomplishments and band together during challenging times. This is not easy to find in healthcare these days, so I’m grateful to have found an amazing place to work with people and leadership who have my well-being in mind.

Lova Renee Brunson Manager Accreditation & Regulatory

Collaboration leads to success.

Alone we can do so little; together we can do so much. Working together, we find solutions and methods we would never find alone, and at Nicklaus Children’s, we have fun doing it.

Responsibility drives us.

We all take responsibility here – for the children, their families, our work and each other. We meet our responsibilities head on and motivate each other to succeed.

Empower yourself, help others.

Nicklaus Children’s encourages team members to believe in their ability to affect positive change in the world through everything they do with us.

Advocate for the right way.

Advocate for children. Advocate for families. Advocate for yourself. But most of all, advocate for getting the job done right and you will find nothing but success and support in your career here.

Transformation is growth.

At Nicklaus Children’s, change is not to be feared. When you work here, you are always working with the most advanced tools and procedures available.

Empathy is everything.

We expect our team members to have empathy for the patients and families they treat, and in turn, we have empathy for them. We take care of everyone in the Nicklaus Children’s family with competitive benefits and our supportive culture.

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As champions for children, Nicklaus Children’s is committed to putting the health and safety of our patients, families, medical staff and employees first. With the increasing number of adults and children in our community experiencing illness from the coronavirus and its variants, our course of action is clear. Vaccination offers proven protection against severe COVID-19-related illness. All members of our team are required to be fully vaccinated against COVID-19. Accommodations are being made for those who have a medical reason where they cannot receive the vaccine or have a strongly held religious basis for not obtaining it.

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