Be a Child's Champion

Office Coordinator CHQ

CORPORATE OFFICES Florida-Miami-NCHS Corporate Headquarters Miami, Florida Requisition ID 27182

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Description

Job Summary

The Corporate Headquarters (CHQ) Office Coordinator is responsible for managing and overseeing all aspects of vendor relations, contract processing, and office administration to ensure smooth operations and efficient use of resources. The Office Coordinator maintains vendor management systems, processes invoices, coordinates with Legal, IT, and other departments, and handles logistical and facility needs for CHQ. Also plays a key role in providing exceptional customer service and supporting various administrative activities.

Job Specific Duties

Provides exceptional customer service and assists with scheduling and meeting support.
Serves as the primary contact for IT, Facilities, and Construction needs, including work order submissions.
Supervises and coordinates all administrative activities related to office operations.
Manages reception, hospitality, and logistics for CHQ, interfacing with building management as needed.
Maintains inventory and oversees the ordering of office and kitchen supplies.
Develops, maintains, and reconciles department vendor management systems, controlling unbudgeted expenses.
Tracks, monitors, and ensures timely fulfillment of vendor needs within financial constraints.
Verifies and submits invoices in PeopleSoft for payment, ensuring accuracy and compliance.
Manages the vendor contract process, including pricing alignment, legal compliance, and onboarding.
Collaborates with legal for contract approvals, renewals, and submission of purchase orders (POs).

Qualifications

Minimum Job Requirements

2-4 years of administrative support experience

Knowledge, Skills, and Abilities

Associate's degree preferred.
Independent and strong problem-solving skills.
Ability to communicate verbally and in writing.
Ability to work independently and flexibly with minimal supervision.
Ability to adapt and react calmly under stressful conditions.
Ability to maintain confidentiality of sensitive information.
Ability to prioritize and handle multiple concurrent tasks.
Excellent attention to detail.
Able to represent the department/function in a professional, courteous, and efficient manner.

Job :

Clerical/Administrative

Primary Location :

Florida-Miami-NCHS Corporate Headquarters

Department :

CORPORATE OFFICES-1000-955910

Job Status

:Full Time

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Joining a new organization can be daunting or overwhelming. But at Nicklaus, your colleagues make you feel welcomed. They taught me to celebrate our accomplishments and band together during challenging times. This is not easy to find in healthcare these days, so I’m grateful to have found an amazing place to work with people and leadership who have my well-being in mind.
Lova Renee Brunson Manager Accreditation & Regulatory

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Alone we can do so little; together we can do so much. Working together, we find solutions and methods we would never find alone, and at Nicklaus Children’s, we have fun doing it.

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We all take responsibility here – for the children, their families, our work and each other. We meet our responsibilities head on and motivate each other to succeed.

Empower yourself, help others.

Nicklaus Children’s encourages team members to believe in their ability to affect positive change in the world through everything they do with us.

Advocate for the right way.

Advocate for children. Advocate for families. Advocate for yourself. But most of all, advocate for getting the job done right and you will find nothing but success and support in your career here.

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At Nicklaus Children’s, change is not to be feared. When you work here, you are always working with the most advanced tools and procedures available.

Empathy is everything.

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