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Program Manager - The Children's Trust (Full Time, Day shift)

GRANT- THE CHILDREN'S TRUST Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus Miami, Florida Requisition ID 27187

Description

 

Job Summary

Responsible for managing the full cycle of an assigned grant funded contract in partnership with The Children's Trust Health Connect along with its services. Supports the clinical management team in implementing strategies that foster collaboration with internal and external key stakeholders to ensure services are delivered in accordance with NCHS, Miami Dade County Public School (M-DCPS) district and The Children's Trust. Responsible for utilizing knowledge, skills, and behaviors to promote quality improvement and fiscal responsibility around the contractual funding with fidelity. Plans, directs, or coordinates activities in such fields such as architecture and engineering or research and development.

 

Job Specific Duties

  • Oversees the coordination and administration of operational aspects of the TCT School Health Program including planning, organizing, leading, and controlling contract activities. 
  • Collaborates and supports the multidisciplinary team to plan and implement programs related to health promotion in M-DCP schools. 
  • Oversees all M-DCP schools, Nicklaus Children's Healthcare System CHS, and TCT contract requirements for data collection and reporting of funded deliverables as stated in the TCT core contract.
  • Ensures contract objectives and compliance requirements are met, providing timely follow through to ensure core contract compliance is met. 
  • Assesses, develops, implements, and ensures goals are in conjunction with the leader correlating with the TCT program objectives and quality metrics. 
  • Responsible for the QA activities to promote performance improvement to meet targeted goals by collecting & analyzing data, reporting findings, & developing processes to ensure improvement. 
  • Oversees contract budget and ensures expenses are kept up to date and within funding limits by monitoring, tracking, and reporting monthly expenditures to leader, maintaining expenses within the approved contract budget. 
  • Ensures process improvement is aligned with TCT annual core contract to reduce or eliminate waste, increase efficiency, safety, and cost effectiveness and promote cost containment, while communicating to Program Director in a timely manner. 
  • Responsible for program's contract fiscal process, submitting monthly reimbursement packages to TCT on or by 15th of every month. 
  • Ensures financial reports and supporting documentation are prepared as outlined per contractual requirements and in close collaboration with program director, grant specialist and NCH Office of Sponsored Program. 
  • Maintains, updates, and develops policies in collaboration with multidisciplinary team of supervisors and staff per leader request, according to TCT, M-DCP  Schools, and NCHS regulations.
  • Responsible for the full cycle of the grant expenditures and reporting out allocation of expenditure ensuring funding is used during contract year.
  • Responsible for all program supply orders and tracks purchase requests, verifies receipt of materials, coordinates delivery to designated M-DCPS school clinics under contract, and inputs the information provided into the regular reports to TCT records. 
  • Ensures and manages preventive maintenance process for program equipment.
  • Manages all files for the program including staff per contractual requirements. 
  • Meets and completes the "end of year internal program requirements" for staff to return after summer recess with timely follow through by providing partial year assignment based on approved budgeted positions. To be done upon a) new fiscal year budget approval in May and b) before staff leave for summer recess in June, ensuring all documentation and communication is followed through to all key stakeholders (program director, supervisors, staff & TME). 
  • Provides process for annual satisfaction surveys, data management and results. 
  • Orders all program supplies through approved vendors with director approval.

 

 

Qualifications

Minimum Job Requirements

  • Bachelor's Degree in Business, Healthcare, or related field
  • Level II Background Check
  • 1-3 years of prior experience with budget, auditing, and compliance with healthcare grant programs

Knowledge, Skills, and Abilities

  • Master’s degree preferred
  • Ability to communicate effectively verbally and in writing.
  • Ability to interact effectively with multidisciplinary team.
  • Working knowledge of database management and spreadsheet programs.
  • Proficient in Microsoft Excel.
  • Empathic communication and listening skills.
  • Able to maintain confidentiality of sensitive information.
  • Able to relate cooperatively and constructively with patients, families, and co-workers.
  • Problem-solving, negotiation, conflict resolution, and effective use of personal authority.
  • Ability to interpret, adapt, and react calmly under stressful conditions.
  • Sensitivity and respect for cultural differences.


Job :

Professional

Primary Location :

Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

Department :

GRANT- THE CHILDREN'S TRUST-2100-311508

Job Status


:Full Time
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Joining a new organization can be daunting or overwhelming. But at Nicklaus, your colleagues make you feel welcomed. They taught me to celebrate our accomplishments and band together during challenging times. This is not easy to find in healthcare these days, so I’m grateful to have found an amazing place to work with people and leadership who have my well-being in mind.

Lova Renee Brunson Manager Accreditation & Regulatory

Collaboration leads to success.

Alone we can do so little; together we can do so much. Working together, we find solutions and methods we would never find alone, and at Nicklaus Children’s, we have fun doing it.

Responsibility drives us.

We all take responsibility here – for the children, their families, our work and each other. We meet our responsibilities head on and motivate each other to succeed.

Empower yourself, help others.

Nicklaus Children’s encourages team members to believe in their ability to affect positive change in the world through everything they do with us.

Advocate for the right way.

Advocate for children. Advocate for families. Advocate for yourself. But most of all, advocate for getting the job done right and you will find nothing but success and support in your career here.

Transformation is growth.

At Nicklaus Children’s, change is not to be feared. When you work here, you are always working with the most advanced tools and procedures available.

Empathy is everything.

We expect our team members to have empathy for the patients and families they treat, and in turn, we have empathy for them. We take care of everyone in the Nicklaus Children’s family with competitive benefits and our supportive culture.

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