Sr Purchasing Contract Specialist

Description

Job Summary

Assists the Supply Chain Director and Manager in everyday management functions and activities of the purchasing and contract review process.

Job Specific Duties

• Leads purchasing agreements and/or contracts review, approval, and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to stakeholders.  
  
• Reviews contracts and other documents by analyzing contract requirements, special provisions, terms and conditions, and taking action as required; assists the department with other purchasing and contract negotiation matters. 
  
• Analyzes and manages local pricing agreements and group purchasing organization (GPO) contracts to ensure pricing compliance and clarifies contract issues through appropriate channels.
  
• Negotiates pricing agreements and contract terms; obtains revised agreements to meet internal requirements and considers potential impact of business relationship.
  
• Manages local pricing agreements and contracts completion to critical timelines including milestones and expiration and renewal dates. 
  
• Prepares reports or presentations as requested, including production of special project reports for purchase order related contracts. 
  
• Contributes to Supply Chain annual savings targets. 
  
• Tracks and reports cost avoidance and cost savings monthly to Supply Chain leadership. 
  
• Performs the following duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services: ensures pricing is accurate and consistent; ensures pricing is established at the appropriate negotiated tier level; ensures negotiated discount percentages are reflected in the pricing structure; ensures correct rebates and/or commissions are received in a timely fashion; ensures negotiated fill rate percentages are met and prepares pricing grids for entry into PeopleSoft Purchasing module. 
  
• Conducts and/or assists in coordinating bid process following Supply Chain’s RFP Policy, as required. 
  
• Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staffs, and suppliers that creates a positive and productive work environment. 
  
• Provides guidance and support to requesters in PeopleSoft contracts module and supplier negotiations.

Qualifications

Minimum Job Requirements

• Bachelor's Degree in Business, Management, or a related field (OR) 5 years of purchasing and contract negotiation experience
  
• 4-7 years’ experience in pricing agreements and contract negotiations and/or experience in hospital purchasing

Knowledge, Skills, and Abilities

• Master’s degree in a related field preferred.
  
• Ability to communicate effectively in English both verbally and in writing.
  
• Experience with PeopleSoft is preferred.
  
• Able to respond to rapidly changing priorities.
  
• Capable of viewing the problem resolution process from a systems perspective and eager to accept the challenges of providing imaginative approaches to their resolutions.
  
• Strong commitment to professional ethics and professional business practices.
  
• Outstanding knowledge, skills, and experience in contracting negotiation and purchasing processes.
  
• Able to develop, lead, and execute sourcing strategies for the segment assigned (i.e., surgery, nursing, cardiology, etc.).
  
• Able to craft negotiation strategies and close contracts with optimal terms.
  
• Maintain a thorough knowledge of all product and service needs and industry developments related to assigned spend categories.
  
• Establish and manage category projects, involving key stakeholders and suppliers through the process of discovery, analysis, negotiation, and finalization of contracts.
  
• Able to build effective working relationships with suppliers.
  
• Strong business and interpersonal skills.

Job:

Department:

Job Status: